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Facilities Maintenance and Grounds Manager

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Facilities Maintenance and Grounds Manager



Non-Traditional Schedule:  Monday - Friday 9:00 a.m. to 6:00 p.m.

Under general direction of the County Administrative Officer or designee, the incumbent will plan, schedule, assign and review the work of facilities maintenance and custodial staff within the Facilities division; supervises, plans and coordinates the construction, installation, maintenance and repair of County buildings, facilities and grounds by County staff, service providers, and contractors; coordinates, monitors and provides technical input for assigned facilities maintenance and capital improvement projects and programs; performs a variety of technical tasks relative project management; and performs related work as required.


This is a mid-management, exempt, classification that supervises the day-to-day operations of maintenance and custodial staff, and repair of the County’s facilities buildings, grounds, and infrastructure.  Incumbents in this classification are expected to independently perform the full range of custodial and facilities maintenance duties, administer the division’s budget, negotiate and administer contracts, and manage various other projects and assignments.  Success in this classification will require an extensive facilities maintenance and repair background, commitment to safety, and effective skill in collaborating and coordinating work with other County departments and public agencies.



  • Manage and participate in the development and implementation of goals, objectives, policies, and priorities for the Facilities division; identifies resource needs; recommends and implements policies and procedures, including standard operating procedures for County building and facilities.
  • Plan, organize, assign, supervise, and review the work of assigned staff in the cleaning and maintenance of all County buildings, grounds, and facilities.
  • Assist in the selection and promotion of staff; create succession plans.
  • Train staff in work and safety procedures, and in the operation and use of maintenance and custodial tools, equipment and supplies.
  • Evaluate employee performance; counsels employees and recommends initial disciplinary action.
  • Provide operational and maintenance services through in-house staff and contractors.
  • Review, prioritize and assign County facilities maintenance, grounds keeping, and office relocation work requests.
  • Administer annual contracts and related facilities maintenance and grounds functions.
  • Participate in the planning and administration of contracts for County departments and divisions as requested.
  • Oversee the work of contractors; review or prepare related requests for proposals and contracts.
  • Manage facilities maintenance, grounds and construction projects and assignments; assure funded projects are complete and budgetary and legal constraints are followed.
  • Develop short and long-range plans for major County facility improvement and maintenance projects.
  • Prepare division’s annual budget and maintain required records and reports.
  • Determine and recommend equipment and supplies within the constraints of the division’s annual budget.
  • Develop and implement solutions to complex and sensitive situations impacting the public and ensuring the safety and quality of work.
  • Prepare manuals, standard operating procedures, safety procedures, correspondence, and survey materials.
  • Develop and present reports to the Board of Supervisors, administrative personnel and/or other entities.
  • Estimate useful life of systems and program replacements
  • Manage lighting districts
  • Maintain and manage permits for generators, elevators and lifts.
  • Manage and arrange for the disposal of surplus vehicles and equipment.
  • Perform other duties as assigned.




Knowledge of:

Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and training of all staff in work procedures and safety standards; applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relative to facility and building maintenance and construction; contract management in a public agency setting; preparation and administration of projects and division budgets; equipment, materials, and methods used in the construction, cleaning, maintenance, repair and improvement of County facilities and grounds; custodial practices and procedures; legal safety requirements, occupational hazards and standard safety precautions; safety data sheets (SDS), product safety data sheets and their implementation and training requirements; generator, elevator, life and fire suppression systems; safety standards and OSHA regulations and requirements; American with Disabilities Act (ADA) and California Access Code (CAC); MS Office software and facilities maintenance tracking programs; storm water regulations; street lighting; practices of modern public administration; fiscal and organization management; and methods of research and statistical data collection and analysis.


Skill to:

Effectively supervise, train and evaluate staff; prepare and/or present a variety of clear and concise reports; estimate remaining useful life of systems and program replacement; participate in the master planning of facilities and grounds projects; plan, organize and direct the cleaning, maintenance and repair of County buildings, grounds and associated equipment; estimate time and materials requirements for maintenance and repair projects; identify needs, recognize issues and establish work priorities; make operational changes as needed; read and interpret plans, specifications, blueprints, and drawings; negotiate and administer contracts; respond to emergency calls on weekends and evenings; communicate clearly and effectively; and establish and maintain cooperative working relationships.


Education and Experience

Any combination of training and experience that provide the required knowledge, skills and abilities is qualifying.  A typical way to obtain the required qualifications would be:

Equivalent to a bachelor’s degree from an accredited college or university with coursework and/or specialized technical training in a skilled building or construction trade and three years of management and/or administrative facilities management experience; or

Equivalent to graduation from high school and seven (7) years of increasingly responsible experience in performing construction, commercial or public facilities construction management and/or facilities maintenance work, including a minimum of three (3) years of supervisory experience.



This class description lists the major duties and requirements and is not all-inclusive.  Not all duties are necessarily performed by each incumbent.  Incumbents may be expected to perform job-related duties other than those listed above and may be required to have specific job-related knowledge and skills. Incumbent will manage swing shift crew and must be available by phone when needs arise.

Possession of a valid driver’s license issued by the State of California Department of Motor Vehicles.




This positions require a Sheriff’s Department background check that will include:  a personal history statement, criminal check, and credit check. Applicants who successfully complete the background investigation will then move to the next phase of the process.  Successful completion of all phases of the County’s testing process is required.

Interested individuals must submit the following:

  • County Application
  • Current resume
  • Cover letter

Application materials will be reviewed to evaluate the specific qualifications of each applicant and determine which applicants will continue in the screening process.  Incomplete applications and paperwork will be screened out of the process. Those candidates identified as having qualifications best suited for the position will be invited to participate in the interview process.

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